Book Your Wedding Coordinator Early

Even if you’re only hiring a Month of Coordinator, book them early. While their on-site services may begin closer to your wedding date, they can offer vendor referrals and planning guidance from the start, often saving you time, stress, and unnecessary expenses later.

Use Your Wedding Website for RSVPs

Say goodbye to paper RSVPs and postage stamps. Collecting responses through your wedding website is faster, more eco-friendly, and easier to track. Plus, guests can quickly update their RSVP if plans change, helping you manage your guest count in real time.

Collect Your Guest Addresses Efficiently

Gathering addresses doesn’t have to be a headache. Use an online platform like Riley & Grey or Postable to collect both mailing and email addresses in one place. Having guest emails is especially helpful if you need to share last-minute updates, like weather changes or venue adjustments, on your wedding day.

Plan Unplugged Moments

Encourage guests to put their phones away during key moments, like the ceremony or first dance. This helps everyone stay present and ensures your professional photos remain distraction-free. Don’t forget to schedule unplugged time for you and your spouse, too…just the two of you, taking it all in.

Repurpose Your Ceremony Florals

Stretch your floral budget by designing arrangements that can serve multiple purposes. Your florist can create flexible pieces like aisle arrangements that later accent the band stage, or a ceremony arch that becomes a reception backdrop. Be sure your Coordinator/Planner and floral team have a transition plan in place to make this move seamless.

Create a Shared Photo Album

Set up a shared digital album where guests can upload photos from your wedding day. You’ll capture authentic, candid moments that complement your professional images and see your celebration from every angle.

Designate a Wedding Day Point Person

Choose a trusted friend or relative to serve as your day of contact in the event you do not have a Planner/Coordinator. They’ll handle minor questions or decisions on your behalf so you can stay fully present. Make sure they’re well-briefed and comfortable making quick calls if something arises.

Share a VIP Timeline

Create a simplified version of your timeline specifically for your wedding plarty and family VIPs. Include hair and makeup times, key photo moments, and ceremony cues. Your planner will handle vendor logistics but this version keeps your most important people in sync and on time.

Have an Emergency Kit Ready

A professional Coordinator/Planner always brings an emergency kit stocked with essentials like safety pins, stain remover, mints, and more. If you’re managing your own day, assemble one early, it’s one of those small details that can truly save the day.

Delegate the Small Tasks

Assign small, manageable duties to trusted friends or family members like picking up rentals or managing décor cleanup. Designate someone to collect personal items, gifts, and leftover desserts at the end of the night so you can focus on celebrating.

Share a VIP Timeline

Create a simplified version of your timeline specifically for your wedding party and family. Include hair and makeup times, key photo moments, and ceremony cues. Your planner will handle vendor logistics but this version keeps your most important people in sync and on time.

Trust your Coordinator/ Planner

Your wedding day is one of the most important and memorable events of your life. With so many moving parts, from vendors and timelines to décor and guest logistics, it can quickly become overwhelming. That’s why trusting your Coordinator/Planner is ESSENTIAL.